smart & smooth: the workflow

Photographers create their account with a few details and then choose their plan. The Personal plan generates QR cards in the Contrima design. The Professional plan additionally offers a custom PDF card design, DTP export, a business presence with company and logo, as well as the option to sell via Stripe.

Important for all further steps: photographers should be logged in to their Contrima account.

In the profile, photographers set their defaults for the three licence models: Gift, Exchange or Sell – including prices, discounts and the required releases.

For each shoot, these defaults can be customised individually.

Photographers select the licence model, target country and target language – and the appropriate cards with QR codes are created: as a digital single card for the smartphone, as a PDF tableau for high-quality paper cards in business-card format or as DTP export data.

The cards are ready to use immediately. Those who want to can also customise individual cards:

• for digital single cards, directly on the smartphone via “Configure details”,
• for paper cards, simply by scanning the card – provided the photographer is logged in to Contrima with their own account.

Note: price freeze
As soon as a photographed person scans the QR code for the first time, Contrima freezes the prices – changes are no longer possible after that.

For an overview when there are several shoots in a day, a photo or screenshot of the QR code including the photographer code is useful. The photographer code links the shoot and the collection – the collection itself is created with the first scan. Since photos and QR codes are dated chronologically, the codes fit seamlessly into the shooting process, ensuring that the assignment to the RAW files remains traceable at all times. Black frames provide additional separation.

Practical: anyone who scans a paper card, configures it if required and then taps “Back” sees the card’s QR code directly on the smartphone and can save it there as a screenshot.

Whether before, during or after the shoot: photographers offer the QR code to the photographed persons for scanning. When an email address is provided, an individual permanent link is generated – and the connection is established.

After RAW development – and as soon as the QR code has been scanned – the draft collection is ready in the collection editor. The photographer receives an email with the direct link to upload the images and approve the collection.

Through their permanent link, the persons assign themselves, clarify responsibilities in the case of minors and agree to the terms. Afterwards, or after purchase, they can download the images.

The collection also serves as an evidence archive: it archives original images, participants, declarations, agreements and usage rights – including licence PDFs for photographers and all persons involved.

Contrima settles sales via Stripe. During onboarding, photographers receive their own Stripe Direct Connect account, through which all money-related processes run – including payouts.

In the collection editor, photographers mark their best images as favourites. After individual review by the photographer and confirmation by the depicted persons, these favourites are ready for the photographer’s own gallery or the Contrima gallery.