smart & smooth: the workflow

Photographers create their account with just a few details and then choose their plan. The Personal plan generates QR cards in the Contrima design. The Professional plan also offers a custom PDF card design, DTP export, a business profile with company and logo, and the option to sell via Stripe.

Important for all subsequent steps: photographers should be logged in to their Contrima account.

In their profile, photographers set their defaults for the three licensing models: Gift, Exchange, or Sell – including prices, discounts, and the desired releases.

For each shoot, these defaults can be adjusted individually.

Photographers select the licensing model, target country, and target language – and the matching cards with QR codes are created: as a digital single card for smartphones, as a PDF tableau for high-quality paper cards in business card format, or as DTP export data.

The cards are ready to use immediately. If desired, individual cards can also be customized:

• for digital single cards, directly on the smartphone via “Configure details,”
• for paper cards, simply by scanning the card – provided the photographer is logged in to Contrima with their own account.

Important: price freeze
As soon as a photographed person scans the QR code for the first time, Contrima freezes the prices – changes are no longer possible after that.

A photo or screenshot of the QR code, including the photographer code, helps keep track of multiple shoots in a single day. The photographer code links the shoot and the collection – the collection itself is created with the first scan. Since photos and QR codes are dated chronologically, the codes fit seamlessly into the shooting workflow, and the assignment to the RAW files remains traceable at all times. Black frames provide an additional separation.

Practical: anyone who scans a paper card, configures it if needed, and then taps “Back” will see the card’s QR code directly on the smartphone and can save it there as a screenshot.

Whether before, during, or after the shoot: photographers offer photographed persons the QR code to scan. By entering an email address, an individual permanent link is generated – and the connection is established.

After RAW development – and once the QR code has been scanned – the draft collection is available in the collection editor. The photographer receives an email with the direct link to upload the images and release the collection.

Via their permanent link, individuals assign themselves, clarify responsibilities for minors, and agree to the terms. Afterward, or after purchase, they can download the images.

The collection also serves as an evidence archive: it archives original images, participants, declarations, agreements, and usage rights – including license PDFs for photographers and all involved persons.

Contrima processes sales through Stripe. During onboarding, photographers receive their own Stripe Direct Connect account, which handles everything related to payments – including payouts.

In the collection editor, photographers mark their best images as favorites. After individual review by the photographer and confirmation by the depicted persons, these favorites are available for the photographer’s own gallery or the Contrima gallery.