smart & smooth: the workflow

Photographers create their account with just a few details and then choose their plan. The Personal plan creates QR cards in the Contrima design. The Professional plan also offers a custom PDF card design, DTP export, a business presence with company and logo, and the option to sell via Stripe.

Important for all further steps: photographers should be logged in to their Contrima account.

In their profile, photographers set their defaults for the three licensing models: Gift, Exchange or Sell – including prices, discounts and the desired releases.

For each shoot, these defaults can be adjusted individually.

Photographers select the licensing model, target country and target language – and the corresponding cards with QR codes are created: as a digital single card for a smartphone, as a PDF tableau for high-quality paper cards in business-card format, or as DTP export data.

The cards are ready to use immediately. If required, individual cards can also be customised:

• for digital single cards, directly on the smartphone via “Configure details”,
• for paper cards, simply by scanning the card – provided the photographer is logged in to Contrima with their own account.

Note: price freeze
As soon as a photographed person scans the QR code for the first time, Contrima freezes the prices – changes are no longer possible after that.

A photo or screenshot of the QR code including the photographer code helps keep track of several shoots in one day. The photographer code connects the shoot and the collection – the collection itself is created with the first scan. Because photos and QR codes are dated chronologically, the codes fit seamlessly into the shooting workflow, keeping the assignment to the RAW files traceable at all times. Black frames provide additional separation.

Practical tip: if you scan a paper card, configure it if necessary and then tap “Back”, you will see the card’s QR code directly on your smartphone and can save it there as a screenshot.

Whether before, during or after the shoot: photographers offer photographed persons the QR code to scan. By providing an email address, an individual permanent link is created – and the connection is established.

After RAW development – and once the QR code has been scanned – the draft collection is available in the collection editor. The photographer receives an email with the direct link to upload the images and release the collection.

Via their permanent link, the persons assign themselves, clarify responsibilities in the case of minors and agree to the agreements. They can then, or after purchase, download the images.

The collection also serves as an evidence archive: it archives original images, participants, declarations, agreements and usage rights – including licence PDFs for photographers and all persons involved.

Contrima processes sales via Stripe. During onboarding, photographers receive their own Stripe Direct Connect account, through which everything related to money is handled – including payouts.

In the collection editor, photographers mark their best images as favourites. After individual review by the photographer and confirmation by the persons shown, these favourites are ready for the photographer’s own gallery or the Contrima gallery.